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Conferences & seminars

Conference technology that supports your programme

From plenary sessions to breakouts, and from speakers on stage to online participants. AVEX makes sure video, lighting, audio and technology simply work throughout your conference or seminar.

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Your programme takes centre stage, not the technology.

A conference is about sharing knowledge, bringing people together and delivering content that stays with your audience. The audiovisual technology should support that experience without demanding attention.

Whether you’re organising a single seminar or a multi-day conference with several rooms and hundreds of participants, AVEX looks at the entire programme. We align technology, spaces, speakers and online participants and provide technical production throughout the event.

So you can focus on your programme and your guests.

The challenge

Multiple sessions. One event where everything needs to work.

Conferences bring many different elements together at the same time. While a keynote is taking place in the main room, breakout sessions may be starting elsewhere, presentations need to be ready and online participants may be joining remotely.

You’re often working with multiple speakers, rooms and suppliers too. A technical issue in just one room can have an immediate impact on the programme.

Multiple rooms and sessions running simultaneously
Speakers need to be able to present quickly and without hassle
Video and audio need to be clear in every space
Online participants need to be able to see and hear the programme clearly
Live streaming, recording or simultaneous interpretation may be part of the programme
The schedule leaves little room for technical delays

“When you’re organising an event, you want to know everything will work. That’s why I call AVEX – you know they’ll take care of it.” Rick Waltmann Station Manager, Sublime

You don't have to solve this alone

From conference programme to one complete technical production

You don’t need to work out how many screens, microphones, cameras or technicians you need. Tell us what your conference looks like and the experience you want to create for your participants and speakers.

AVEX translates your programme, venue and individual sessions into one complete technical plan. From video, lighting and audio in the plenary room to technology for breakout sessions, live streaming, recording and hybrid participation.

With more than 35 years of experience supporting conferences and events for organisations including Embraer, Capgemini, EY and the European Commission, we understand how important it is to stay in control behind the scenes. So you don’t have to worry about the technology during your conference.

Everything working together

From the plenary room to breakout sessions, all technology is prepared as one coordinated production.

Technical confidence

Systems and presentations are checked in advance and monitored throughout the conference.

For every participant

Make sure both in-room and online participants can follow the programme clearly.

Control across multiple rooms

Keep your programme, spaces and technology coordinated across the entire event.

The result

A conference where you can focus on content and guests

Before the event, spaces, presentations and technical facilities are coordinated and tested. During the conference, our specialists keep an overview of the different rooms and sessions.

Speakers can present with confidence, participants can follow the programme and you don’t need to get involved in every technical question.