Can you have a video studio in the office, and what should the space look like?

Many organisations would like their own studio but assume their office space isn’t suitable. They focus on limitations such as low ceilings or a small footprint rather than what is actually required. As a result, they miss opportunities to create a studio that works well in practice.

The result when you do it well is an accessible in-house video studio that makes it easy to record professional CEO messages, training sessions and webinars. Colleagues no longer need to arrange external venues, creating content becomes easier, and the quality of communication improves noticeably.

In this article, you’ll learn:

• Why you probably need more space than you think
• How to define realistic space requirements
• Which technical requirements really matter
• A step-by-step approach to implementation
• Common mistakes and how to avoid them

By the end, you’ll know exactly how to create a professional studio in your office, even if you currently think there’s no room for one.

Ceiling height: crucial for lighting

The height of your office space plays a major role in lighting quality. The lower the ceiling, the more compromises you’ll need to make on professional image quality.

“For a professional studio, a ceiling height of 3 metres is ideal. At 2.7 metres it’s just about manageable, but below that you’ll start compromising on quality.” Jacqueline Borremans Business Consultant AVEX

Key space requirements for an office studio

A good studio starts with the basics: the room itself. Dimensions, location and acoustics determine whether a professional setup is possible or not. These are the five most important requirements:

Key physical and technical requirements:

Checklist: from choosing a room to launching your studio

Creating a studio is a step-by-step process. The approach below helps you move from initial idea to launch in a structured way.

Step 1: Space audit
Start with an objective assessment of the available spaces. Look not only at dimensions, but also at location and acoustics.

Step 2: Technical assessment
A technical specialist should review whether the space meets the requirements for power, networking and ventilation. This helps prevent costly surprises during installation.

Step 3: Functional requirements
The studio should match how your organisation plans to use it. Defining use cases in advance makes it much easier to design the right setup.

Step 4: Budget & planning
A realistic budget and a clear project plan help ensure delivery stays predictable and within expectations.

Step 5: Implementation with minimal disruption
During installation, you’ll want to minimise disruption to colleagues. Good communication and careful planning make this possible.

Common mistakes and how to avoid them

Even with a solid plan, a few crucial mistakes regularly appear. These are the ones I encounter most often, and how to avoid them:

1. Focusing only on floor space → Ceiling height and room shape are often more important.
2. Underestimating technical requirements → Always carry out a technical assessment.
3. Involving users too late → Make usability a priority from day one.
4. Skipping scenario planning → Test at least three usage scenarios before finalising the design.

Practical implementation checklist

Want to make sure nothing gets overlooked? Use this checklist to keep track of each phase of the project.

Phase 1: Preparation

☑ Carry out a space audit
☑ Schedule a technical assessment
☑ Secure budget approval
☑ Assemble the project team
☑ Involve end users from the beginning

Phase 2: Implementation

☑ Complete any required room modifications
☑ Install AV equipment
☑ Add furniture and studio fittings
☑ Thoroughly test the system
☑ Train users

Phase 3: Evaluation

☑ Plan a soft launch
☑ Gather feedback from the first users
☑ Organise the official opening
☑ Schedule a review after three months